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Travel & expense management

Artificial intelligence - your key to effortless expense processing

FLEX

Flexible, digital, smart - no more expense stress

Increase your employees' satisfaction with maximum transparency in travel and expense accounting. With Abacus Travel & Expense Management, approval and processing is child's play. From the submission of receipts to reimbursement, you reduce effort to a minimum thanks to automated processes and artificial intelligence. With the AbaClik mobile solution, expenses can be recorded and approved at any time and from anywhere. This flexible solution adapts perfectly to the individual needs of your company - from individual modules to an integrated overall solution.

  • Automatic reconciliation of expenses with credit card transactions
  • Scan the receipt and you're done
  • AI-supported data recognition and processing
  • VAT rates are recognized and amounts are correctly allocated
  • Independent recognition of the correct expense type
  • No multiple entries
  • Real-time repayments
  • Individual approval process with up to three stages
  • Electronic storage of receipts

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Record expense receipts, kilometers and lump sums

  • Different recording options
  • Various payment options
  • Scan or upload expense receipts
  • Automatic data recognition and processing
  • Recognition of VAT rates
  • Allocation to the correct expense type
  • Review of the expense regulations

Optimize your expense recording from A to Z: hotel bills, meal costs and cab rides are automatically recorded and sorted. Receipts can be conveniently recorded, digitized and saved immediately using a smartphone. Support your employees with a variety of payment methods, including cash, private cards and company credit cards.

The digital capture of receipts is done quickly and easily by scanning or uploading documents. Thanks to artificial intelligence, data is automatically recognized and processed, VAT rates are recorded and expense types are correctly assigned. So your expense management always remains efficient and compliant!

Fast recording via smartphone

  • Convenient recording of expenses and travel via smartphone app
  • Digital storage of expense receipts

Manage your expenses even more efficiently with the AbaCliK app! The user-friendly smartphone app makes it much easier to record expenses and trips. With just a few clicks, you can create a trip and record all the relevant details. The app also allows you to record expense receipts digitally.

Simply take a photo of your receipts and they are immediately saved electronically. Each receipt is assigned separately, which guarantees clear and structured documentation.

Adapt and simplify the approval process simplify

  • Individual approval process
  • Processing of release applications
  • Display of notices from the expense regulations

Design the approval process for expense requests efficiently and flexibly with AbaCliK or MyAbacus. Our system enables up to three instances to be checked so that the person responsible can process the approval easily.
If desired, line managers can receive automatic notifications to check and approve expenses.

A clear report provides you with a quick overview of all applications. The processes can be individually adapted to the company's specific needs. This means that there is no need for supervisors to check or, alternatively, an HR manager can take over. This ensures a smooth and efficient expense approval process that meets the highest standards.

Automatic booking in real time (CH)

  • Automatic reconciliation of credit card transactions
  • Fast, automated repayments

Umantis expense management enables seamless automatic chargeback and reimbursement. Thanks to real-time reconciliation of credit card transactions, your employees benefit from immediate expense reimbursement.
All information is available anytime, anywhere. Our system supports various payment options.

Whether cash, private card payments, Abacus Debit Card or corporate credit cards, you have the right solution for every case. Reimbursements of private means of payment are made via an exportable file that can be integrated into payroll and accounts payable accounting.

You can also take advantage of a YAPEAL debit card for real-time refunds and benefit from exclusive offers from our partners such as YAPEAL, Cornèrcard and Viseca.

Simple booking and flexible reimbursement

  • Supports cash, private card payments and corporate credit cards effortlessly
  • Company cards stored in just a few steps
  • Automatic reconciliation of
    credit card transactions
  • Refunds via export file

Keep the booking and reimbursement of expenses as uncomplicated and efficient as possible! Whether cash payments, private card payments or expenses via company credit cards, Abacus Travel & Expense Management supports all business cases effortlessly. Storing company cards in the system is done in just a few steps. This makes processing expenses child's play!

After recording, refunds can be conveniently made via an export file that can be integrated into any payroll and accounts payable system. Alternatively, you can process refunds directly via electronic banking.

Precise evaluations for full control

  • Customizable expense statistics
  • Expense cockpit for a real-time overview
  • Standard evaluations

Personalize your expense statistics and use the expense cockpit for real-time evaluations - conveniently in the MyAbacus employee portal or on your smartphone. This allows you to keep an eye on your expenses at all times. Create individual expense statistics with customizable reports and evaluations that are tailored precisely to your needs.

In addition, standard evaluations with predefined reports on expenses and expense regulations are available to you. In this way, you not only retain control over your expenses, but also maximize transparency within your company. Abacus Umantis makes your expense management highly intuitive and digitally efficient.

Travel expense management made easy

  • Registration and authorization of trips
  • Recording and processing travel expenses such as expense receipts, mileage and lump sums

Always keep an eye on your travel expenses with Abacus Umantis! Abacus Travel & Expense Management ensures that no more expense receipts are lost. Easily record your trips in the software by specifying the duration, the associated project, the traveling employee and the processing procedure.

The approval of company trips is just as straightforward: In the event of a rejection, the application can easily be adjusted. Once approved, all travel expenses are processed immediately. Expenses such as hotel bills and meal costs can be clearly recorded. Receipts can be digitized and saved directly using a smartphone. Kilometers and flat rates are simply entered and calculated automatically.

Secure release of expense payments

  • Efficient checking and approval by responsible persons
  • Clear reports for a quick overview for line managers
  • Individually customizable processes

In many companies, guidelines stipulate that expense claims must be checked by responsible persons before payment. Our system ensures that supervisors are automatically informed of outstanding approvals so that no claim is forgotten. Clear reports provide a quick and concise overview so that expenses can be released promptly.

The processes can be individually adapted to the company's specific needs. For example, a check by the line manager can be dispensed with or an HR manager can be tasked with approval.
Take advantage of the efficiency and flexibility of our system to optimize your expense management and minimize administrative effort.

Flexible payment of travel expenses

  • Payment of expenses independent of the salary run
  • Summary of several disbursements as a total amount

With Abacus Travel & Expense Management, you enjoy absolute control over the reimbursement of travel expenses. The software offers the option of making flexible and independent payments, which can be made at any time and independently of the salary run. Another advantage: you can bundle several payments from one employee into one total amount.

This simplifies accounting and makes expense management significantly easier. Benefit from the flexibility and efficiency of transparent expense management and optimize the payment processes in your company!

Fast recording via smartphone

  • Convenient recording of expenses and travel via smartphone app
  • Digital storage of expense receipts

Manage your expenses even more efficiently with the AbaCliK app! The user-friendly smartphone app makes it much easier to record expenses and trips. With just a few clicks, you can create a trip and record all the relevant details. The app also allows you to record expense receipts digitally.

Simply take a photo of your receipts and they are immediately saved electronically. Each receipt is assigned separately, which guarantees clear and structured documentation.