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HR-Core

Your center for all HR processes

New now!

with AI function

FLEX

SMART

Get the most out of your master data!

Managing personnel data, job data and organizational structures has many advantages. But it's also quite burdensome.

Make things easier for yourself and more effective and value-adding for your company. With Umantis HR Core, you can take your HR administration to a new level and automate almost all routine tasks.

You also have the key to more personalized employee support, Employee Self Services (ESS) and an all-round positive employee experience - now also with voice control via app and AI for maximum efficiency.

Our basic module is therefore the center for all HR processes and the navigation between the individual Umantis modules is seamless.

Personnel management could not be more effective and future-oriented.

  • Central management of the job and personnel master
  • Central management of organizational structures
  • Simplified HR processes thanks to direct MA access to HR data (ESS)
  • With AI and voice control
  • Customizable dashboards
  • Control of access rights by means of hierarchical organization mapping
  • Personal Digital Documents
  • Definition of group-specific digital HR processes

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Digitally entering, maintaining and managing the personnel base

  • Capture all employee data digitally
  • Manage Personnel Master in a System
  • With Historization
  • Record personnel changes in advance
  • Scheduling Entries and Exits

All employees are digitally recorded, updated and maintained in the Umantis HR-Core HR master data. This includes informative details about the employees as well as necessary data such as name, address, entries and exits, degree of employment or the agreed salary values. Freely configurable self-service functions allow employees to do some of this work themselves.

The basic module also includes the function eFile.

Furthermore, our HR-Core allows all changes to be tracked historically. With the help of timelines, changes can be recorded in advance. Future entries and exits can also be recorded.

The personnel master data available in this way thus forms the basis for all activities in the HR-Suite of Umantis.

Digitally entering, maintaining and managing job masters

  • Capture all job data digitally
  • Manage job master in a single system
  • Identify mutations in advance
  • Each position can be filled by several employees
  • Enter job and task descriptions

All of your company's jobs are digitally recorded and managed in the Umantis HR-Core job master. This includes informative details about the job and occupancy as well as the agreed job wage data for planning and budgeting purposes.

Timelines can be used to detect mutations in advance. Each position may be occupied in whole or in part by one or more employees. Job and task descriptions can also be recorded.

The Umantis HR-Core therefore contributes to this through the efficient management of the job master:

1. Define positions in the company precisely,
2. To keep the organizational structure transparent.

All of this not only supports strategic HR management. It also helps to connect the right employees with the right positions.

Digitally record, maintain and manage organizational structures

  • Visual representation of hierarchies and departments
  • More effective communication and collaboration
  • Strengthening hierarchy, departmental and team management
  • Rapid adaptability to organizational changes

With Umantis HR-Core , you can digitally record and view the entire organizational structure of your HR department. This includes hierarchies, departments, teams and individual positions. Changes can be easily implemented and tracked.

The graphical representation provides a clear visual view of the entire organization. This is especially helpful for executives and HR managers.

In addition, the software can be easily adapted at any time, so that organizational changes can be implemented quickly . The connection between the organization, the position and employees is also evident in the organizational structure.

Umantis HR-Core thus formsthe basis for successful HR management and strategic corporate development.

Define access rights precisely and flexibly

  • Define access rights flexibly and precisely
  • Ensure the security, integrity, and efficiency of HR software
  • High integrity of HR data
  • Increased data protection

Whether data view, editing rights, approval rights or report and analysis access - the access rights to a HR-Core need to be well thought out. Only clearly defined authorizations guarantee the security, integrity and efficiency of your HR software.

This allows your administrators to define detailed access rights for different user groups in user management. Each user is assigned specific roles and permissions. This ensures that you can only access the functions and data that correspond to your own responsibilities. This is also done on the basis of the organizational structure.

Digitally design HR processes and workflows

  • Process Design & Modeling
  • Designing the entire HR process landscape effectively
  • Automate tasks
  • Adapting to change

Define With Umantis HR Core, you can create productive HR processes and workflows and implement them effectively.

This includes, among other things, the standardization of processes, such as address changes, the recording of emergency contacts and the ordering of certificates. But also the modeling of complex company-specific processes.

Thanks to numerous services, the HR Core can also be easily adapted to changing business requirements . This is especially important in a dynamic business environment.

With our basic module, you too can design your HR process landscape as effectively as possible and adapt it optimally whenever necessary.

Numerous self-management functions for employees and managers

  • Numerous functions in the ESS and MSS
  • Location-independent access via smartphone app
  • Start processes directly via chat or voice input
  • Greater autonomy for employees
  • Reduced workload of the HR department
  • Leadership Insight and Management
  • Customizable dashboards
  • Quick access to information for employees

The Umantis portal for employees and managers gives both groups access to Employee Self-Services (ESS) and Manager Self-Services (MSS). You too can enable employees and line managers to handle a wide range of HR-related processes independently and at the same time significantly reduce the workload on your HR department. The clearly structured user interface and customizable dashboards in the portal ensure quick access to all relevant information.

Thanks to flexible access to the portal, important data, key figures and workflows are available regardless of location.

 

With AI and voice control

Optimize your HR processes with direct and location-independent access to personnel data. With the AbaClik smartphone app, all employees can view their data at any time and adjust it if necessary. The app also makes everyday work easier with integrated voice control and an AI-supported chatbot - in every conceivable language, even Swiss German.

Just one example: Would you like to record your working hours? Simply tell us in the chat from when to when you worked. The In & Out will be registered for you automatically.

 

With customizable dashboards

The initial dashboard is the central information page for all employees. The views and screens can be individually adapted to your own company and equipped with various filters. This means that the most important functions and information can be accessed quickly and centrally at any time. The user experience is significantly improved for everyone.

Manage HR matters easily from your smartphone

  • Easy-to-use smartphone app
  • Location-independent access to key HR functions and information
  • Employees can conveniently manage their HR matters.
  • Easy recording of working hours, absences and services while using the Umantis Time Tracking module at the same time
  • Employee data can be viewed and mutated from anywhere.

With the AbaClik smartphone app, employees can conveniently record, change or apply for working hours, absences and benefits while on the move. Employee data can be viewed and modified at any time.

AbaClik is another flexible and user-friendly solution for overseeing and editing HR functions and information regardless of location , even without a desktop computer – another key to the hybrid working world of today and tomorrow.

Smart processing of scanned paper documents

  • AbaScan is directly integrated in the Abacus HR-Core module
  • Complete document batches are inserted automatically
  • Automatic separation, indexing and more
  • Selection of different editing modes 

AbaScan is integrated into the Umantis HR-Core module and enables the automated processing of scanned paper documents.

An entire batch of documents is automatically separated, fully text-indexed, electronically signed and filed directly in the appropriate dossier, archive or inbox .

Depending on requirements, various processing options are available - for example via barcodes for direct assignment or via a manual inbox.