Employment contract
Find out how Abacus Umantis can help you solve your HR challenges.
An employment contract is a legally binding document that sets out the agreements between an employer and an employee. It sets out the terms and conditions of employment, including working hours, duties, salary, vacation entitlement and notice periods. The purpose of the contract is to clearly define the rights and obligations of both parties and to avoid potential conflicts.
Components of an employment contract
It is important that an employment contract regulates the essential points of the employment relationship. This includes information about the employer and the employee, the position and description of duties, working hours, salary and social benefits. Vacation, notice periods, confidentiality obligations and possible non-competition clauses can also be included in the contract. It is usually recommended that employment contracts are concluded in writing to avoid misunderstandings and ensure legal certainty.
Legal significance within the EU
In the EU, the employment contract is a crucial element of labor law and is regulated by the relevant national laws. It must comply with basic working conditions in accordance with the EU Working Time Directive and other relevant regulations. Employees in the EU have the right to receive a written employment contract that contains clear information about their employment. If the employer does not fulfill the contract, employees have the right to enforce their claims in court.
Legal significance in Switzerland
In Switzerland, the Swiss Code of Obligations regulates the employment contract and it does not have to be in a specific form to be valid. However, it is recommended that the contract is drawn up in writing to ensure evidence. It is necessary that the contract contains the essential working conditions such as the place of work, working hours, salary, vacation entitlement and notice periods. Employees in Switzerland have the right to receive a written contract no later than one month after starting work.
Changes and termination of the employment contract
It is important that any changes to an employment contract are set out in writing and signed by both parties. In order to terminate the contract, the employer or employee must observe the statutory notice periods. It is also possible to terminate the contract by mutual agreement by concluding a termination agreement. To avoid legal problems, it is important that all contract amendments or terminations are carried out in accordance with the applicable laws and regulations.
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FAQ
Where is your data hosted?
Your Umantis SaaS solution, including your databases, is operated securely in a dedicated data center. NTT Switzerland SA manages the network components, the storage (NetApp storage) and hosts the Umantis server systems in ISO-certified, dedicated data centers. Umantis therefore uses data centers in Switzerland.
How do we guarantee the security of your data?
Umantis HR-Suite Flex takes the security of customer data fully into account. Our backup and at-rest data is encrypted with LUKS1 cipher: aes-xts-plain64 keysize: 256 bits. Daily, weekly and monthly backups are also made. These backups are deleted after specified periods.
For particularly high security requirements, the system with NetApp Storage offers secure deletion of customer data through immediate overwriting and a comprehensive data carrier deletion process.
Which certifications and compliance standards do our data centers meet?
The Umantis server systems are hosted by NTT Switzerland SA in ISO-certified, dedicated data centers.
How is the availability and performance of the HR-Suite ensured?
Our scaled, virtualized servers are monitored automatically around the clock. If parameters are exceeded, alerts are immediately sent to the internal IT operations team. In addition, monthly security updates and patches are carried out beforehand in test environments. Critical patches are implemented within the shortest possible time, guaranteeing "minimal downtime". There has never been a cyber incident since Umantis was founded. Thanks to our multi-secured systems, the few unplanned downtimes have always been in the single-digit minute range.
How do we handle personal data?
The Umantis HR-Suite Flex allows the customer to implement data processing procedures in compliance with current data protection regulations (such as GDPR, Swiss DPA). Data protection is firmly integrated into the processes - both in the context of support and software development. There is also a central point of contact for data protection at datenschutz@umantis.com, which ensures a high level of availability and rapid support for data protection issues.
What data protection regulations apply to the HR-Suite?
The Umantis HR-Suite Flex is based on the current data protection regulations such as the GDPR and the Swiss DPA. Customers can use the SaaS solution in compliance with data protection regulations, which is ensured by structured processes and a comprehensive data protection management system.
How do we support you in complying with the GDPR?
Compliance with the GDPR is actively supported by technical and organizational measures. For example, the principles of privacy by design and by default are already taken into account during system development and the default settings. These data protection measures are firmly anchored in the approval process for the SaaS solution. It is also possible to select data protection-friendly default settings, the configuration of which is described in detail in the free online help.
What measures do we take to control access to sensitive data?
A comprehensive package of measures is implemented to control access to sensitive data. In addition to the obligation of employees to maintain data confidentiality, there are comprehensive regulations and instructions, such as the clean desk policy, regulations for home and mobile offices and the strict classification of information to ensure data security.
FAQ
Where is your data hosted?
Your Umantis SaaS solution, including your databases, is operated securely in a dedicated data center. NTT Switzerland SA manages the network components, the storage (NetApp storage) and hosts the Umantis server systems in ISO-certified, dedicated data centers. Umantis therefore uses data centers in Switzerland.
How do we guarantee the security of your data?
Umantis HR-Suite Flex takes the security of customer data fully into account. Our backup and at-rest data is encrypted with LUKS1 cipher: aes-xts-plain64 keysize: 256 bits. Daily, weekly and monthly backups are also made. These backups are deleted after specified periods.
For particularly high security requirements, the system with NetApp Storage offers secure deletion of customer data through immediate overwriting and a comprehensive data carrier deletion process.
Which certifications and compliance standards do our data centers meet?
The Umantis server systems are hosted by NTT Switzerland SA in ISO-certified, dedicated data centers.
How is the availability and performance of the HR-Suite ensured?
Our scaled, virtualized servers are monitored automatically around the clock. If parameters are exceeded, alerts are immediately sent to the internal IT operations team. In addition, monthly security updates and patches are carried out beforehand in test environments. Critical patches are implemented within the shortest possible time, guaranteeing "minimal downtime". There has never been a cyber incident since Umantis was founded. Thanks to our multi-secured systems, the few unplanned downtimes have always been in the single-digit minute range.
How do we handle personal data?
The Umantis HR-Suite Flex allows the customer to implement data processing procedures in compliance with current data protection regulations (such as GDPR, Swiss DPA). Data protection is firmly integrated into the processes - both in the context of support and software development. There is also a central point of contact for data protection at datenschutz@umantis.com, which ensures a high level of availability and rapid support for data protection issues.
What data protection regulations apply to the HR-Suite?
The Umantis HR-Suite Flex is based on the current data protection regulations such as the GDPR and the Swiss DPA. Customers can use the SaaS solution in compliance with data protection regulations, which is ensured by structured processes and a comprehensive data protection management system.
How do we support you in complying with the GDPR?
Compliance with the GDPR is actively supported by technical and organizational measures. For example, the principles of privacy by design and by default are already taken into account during system development and the default settings. These data protection measures are firmly anchored in the approval process for the SaaS solution. It is also possible to select data protection-friendly default settings, the configuration of which is described in detail in the free online help.
What measures do we take to control access to sensitive data?
A comprehensive package of measures is implemented to control access to sensitive data. In addition to the obligation of employees to maintain data confidentiality, there are comprehensive regulations and instructions, such as the clean desk policy, regulations for home and mobile offices and the strict classification of information to ensure data security.
FAQ
Where is your data hosted?
Your Umantis SaaS solution, including your databases, is operated securely in a dedicated data center. NTT Switzerland SA manages the network components, the storage (NetApp storage) and hosts the Umantis server systems in ISO-certified, dedicated data centers. Umantis therefore uses data centers in Switzerland.
How do we guarantee the security of your data?
Umantis HR-Suite Flex takes the security of customer data fully into account. Our backup and at-rest data is encrypted with LUKS1 cipher: aes-xts-plain64 keysize: 256 bits. Daily, weekly and monthly backups are also made. These backups are deleted after specified periods.
For particularly high security requirements, the system with NetApp Storage offers secure deletion of customer data through immediate overwriting and a comprehensive data carrier deletion process.
Which certifications and compliance standards do our data centers meet?
The Umantis server systems are hosted by NTT Switzerland SA in ISO-certified, dedicated data centers.
How is the availability and performance of the HR-Suite ensured?
Our scaled, virtualized servers are monitored automatically around the clock. If parameters are exceeded, alerts are immediately sent to the internal IT operations team. In addition, monthly security updates and patches are carried out beforehand in test environments. Critical patches are implemented within the shortest possible time, guaranteeing "minimal downtime". There has never been a cyber incident since Umantis was founded. Thanks to our multi-secured systems, the few unplanned downtimes have always been in the single-digit minute range.
How do we handle personal data?
The Umantis HR-Suite Flex allows the customer to implement data processing procedures in compliance with current data protection regulations (such as GDPR, Swiss DPA). Data protection is firmly integrated into the processes - both in the context of support and software development. There is also a central point of contact for data protection at datenschutz@umantis.com, which ensures a high level of availability and rapid support for data protection issues.
What data protection regulations apply to the HR-Suite?
The Umantis HR-Suite Flex is based on the current data protection regulations such as the GDPR and the Swiss DPA. Customers can use the SaaS solution in compliance with data protection regulations, which is ensured by structured processes and a comprehensive data protection management system.
How do we support you in complying with the GDPR?
Compliance with the GDPR is actively supported by technical and organizational measures. For example, the principles of privacy by design and by default are already taken into account during system development and the default settings. These data protection measures are firmly anchored in the approval process for the SaaS solution. It is also possible to select data protection-friendly default settings, the configuration of which is described in detail in the free online help.
What measures do we take to control access to sensitive data?
A comprehensive package of measures is implemented to control access to sensitive data. In addition to the obligation of employees to maintain data confidentiality, there are comprehensive regulations and instructions, such as the clean desk policy, regulations for home and mobile offices and the strict classification of information to ensure data security.
